Critical Path Activities | Due Date | Calculation Rules |
Consent mailing date for householding solicitation |
Consent solicitation mailing must be completed 60 calendar days prior to your proxy mail date under SEC Rule 14a-3. Householding is only recommended if the proxy mailing is 10,000 registered shareholders or greater. |
|
Broker search | The broker search is an SEC-mandated process, and must be initiated at least 20 business days prior to record date. |
|
Submit announcement letter to DTC on your company letterhead | Letter should be submitted to Depository Trust Company (DTC) at least 7 calendar days prior to record date. Please forward a copy of the letter to your transfer agent. |
|
DTC Security Position Report ("SPR") registration and authorization | Registration and authorization should be completed through DTC's website at least 5 calendar days prior to the record date. |
|
Record date | Record date should be about 50 calendar days prior to meeting date, but no less than 8 business days prior to mail date. |
|
Mail date | If using the notice and access option, notices must be mailed no later than 40 calendar days prior to the meeting date. Otherwise, distribute annual report and/or other meeting documents 5 weeks prior to meeting date (6 weeks if distributing via standard mail). |
|
Meeting date | ||
The information in this annual meeting calendar is intended as a guide and source of general information. The information contained herein should not be considered as a legal opinion, legal advice, or as a guarantee of compliance with federal or state rules and regulations. Please contact your legal counsel for all matters that require a legal opinion or an interpretation of SEC rules and regulations and for federal and state corporate law requirements. |